The official name of the organization is the University of Toronto Mountain Bike Club.

The purpose of the University of Toronto Mountain Bike Club (the "Club") is to provide opportunities for members of the University of Toronto community to learn more about, and participate in, the sport of mountain biking and mountain bike racing.

Our goals include promoting camaraderie, school spirit, and enjoyment of the sport.

In addition, the Club will pursue recognition of the sport of mountain bike racing as a varsity sport.

Membership in the Club is open and restricted to any member of the University of Toronto community, and at least 51% of the Club's Members must be undergraduate students at the University of Toronto. The Club shall maintain a minimum of 15 Members at all times.

The Club will grant Member status to individuals on an annual basis. An individual may become a Member of the Club by completing a current Membership Form and paying the annual Membership Fee.

The annual Membership Fee will be determined by the Executive prior to the first General or Special Meeting of the academic year for which it applies, and no later than September 15 of that year. The Club will clearly print the annual Membership Fee and the applicable academic year on the Membership Form.

The Club will maintain membership records and keep signed Membership Forms as proof of membership in the Club.

The Club may suspend an individual's Member status when the individual has been accused of improper conduct as recognized by Student Affairs.

Membership in the Club entitles a Member to:

• eligibility to participate in the Club's training and educational activities
• eligibility to register in race series and races, in which the Club participates, as a member of the Club's team
• access to the Club's transportation arrangements for Club activities
• access to the Club's sponsorship deals and discounts
• eligibility to vote at the Club's General and Special Meetings
• eligibility for election as an Executive Officer of the Club
• other benefits and privileges as agreed by the Executive.

The Executive Officers will be elected from the Club's Members and must maintain Member status within the Club throughout their term.

A majority of the Executive Officers must be undergraduate students enrolled at the University of Toronto.

With the approval of a majority of the Executive, an Executive Officer, except for the Treasurer, may delegate certain of his or her responsibilities to other Members of the Club, though the Executive Officer retains ultimate responsibility for ensuring the fulfillment of all his or her duties.

An Executive Officer may be removed from his or her position by a minimum two-thirds majority vote at a Special Meeting. Notice of any proposed removal of an Executive Officer must be given to the Members at least one meeting and at least 7 days before a vote is to be taken.

The Executive Officers include:

A. President

The President is responsible for:

• overseeing and supervising the Club's activities and direction
• pursuing the recognition of the sport of mountain bike racing as a varsity sport and acting as a liaison with any relevant authorities in this matter
• acting as chair of the Executive and supervising the Executive Officers in the performance and fulfillment of their duties
• casting the tie-breaking vote when required
• maintaining contact with all Executive Officers
• calling and chairing meetings as required
• ensuring that the Club retains recognized status with Student Affairs and SAC
• ensuring that the Club acts in compliance with any applicable or relevant Student Affairs or SAC policies
• acting as a liaison between the Club, or as a representative of the Club to, Student Affairs or SAC
• acting as a liaison with race organizers, officials, and contacts.

B. Secretary

The Secretary is responsible for:

• fulfilling the duties of the President if the President is unable to do so, until a new President is elected
• assisting the President as required, especially with supervisory and administrative duties
• ensuring the Club operates in accordance with its Constitution
• setting and distributing agendas for meetings
• recording the minutes of meetings, including a record of attendance and voting
• holding elections for the incoming Executive Officers each year
• notifying the SAC Clubs Commission of the results of Club elections
• ensuring that the Club's records are kept in order, and keeping important records not otherwise delegated to other Executive Officers herein
• attending to the Club's administrative needs not otherwise delegated to other Executive Officers herein
• ensuring the orderly transfer of the Club's records to the incoming Secretary.

C. Treasurer

The Treasurer is responsible for:

• overseeing all the Club's financial matters and transactions
• maintaining and ensuring the security of the Club's financial records
• maintaining the Club's bank account and acting as a signing officer
• preparing the annual budget and making any subsequent revisions thereto as required
• presenting the annual budget to the Executive for approval prior to the first General or Special Meeting of the academic year for which it applies, and no later than September 15 of that year
• handling any Club money including collecting Members' fees and other monies
• supervising any fundraising activities
• approving, reimbursing, and/ or making any disbursements on behalf of the Club
• reporting the Club's financial position to the Executive and to the Members including a comparison of the Club's actual financial position with the budget
• providing a detailed accounting of the Club's annual revenue and expenditures at the final meeting prior to elections
• ensuring the orderly transfer of all assets, books and financial records to the incoming Treasurer.

D. Membership Officer

The Membership Officer is responsible for:

• maintaining the Club's Membership Binder
• preparing the Club's List of Members
• ensuring the communication of all Club events to all Members
• publishing the Club's newsletter at least once per term
• maintaining the Club's email list and web page
• publicizing the Club's activities, including submitting information about Club activities to the Varsity
• recruiting new Members.

E. Team Coordinator

The Team Coordinator is responsible for:

• making arrangements for transportation to Club activities
• contacting Members to notify them of such arrangements or to determine the demand for making them
• organizing events and activities for the purpose of fostering camaraderie and team spirit
• ordering team uniforms and Club merchandise

F. Undergraduate Officer(s) (as required)

If, after electing the above five positions, the majority of the Executive Officers are not undergraduate students, the Club may elect as many undergraduate Members to the position of Undergraduate Officer as is required to ensure that the majority of the Executive Officers are undergraduate students enrolled at the University of Toronto.

An Undergraduate Officer is responsible for:

• assisting the other Executive Officers in the completion of their duties
• representing the interests of undergraduate Members in the Club
• pursuing the recruitment of new undergraduate Members.

Article 5: Finances

The Club will maintain a bank account in the Club's name and only Executive Officers, one of which must be the Treasurer, may serve as signing officers for the Club.

The Executive will approve of a budget prepared by the Treasurer prior to the first General or Special Meeting of the academic year for which it applies, and no later than September 15 of that year.

The Club will generate revenue from the collection of an annual Membership Fee from the Members. The annual Membership Fee will be determined by the Executive prior to the first General or Special Meeting of the academic year for which it applies, and no later than September 15 of that year.

The Treasurer will provide a report of a detailed accounting of the Club's annual revenue and expenditures at the final meeting prior to elections.

Article 6: Meetings

The Club will hold at least one General or Special Meeting during each of the fall and winter terms. Notice of at least one meeting in each of the fall and winter terms shall be given to the SAC Clubs Commissioner in advance and shall be posted in the SAC office.

A. Executive Meetings

Executive meetings must be attended by at least three Executive Officers.

Each Executive Officer must have at least one day's notice of a proposed Executive meeting.

Notice may be given in the form of email or voice-mail messages.

B. General Meetings

General Meetings are open to anyone though only Members may vote.

Each Member must have at least two days' notice of a proposed General Meeting.

Notice may be given in the form of email or voice-mail messages, and postings on the Club's web page.

C. Special Meetings

Special Meetings may be attended by Members only.

At least one third of the Club's Members must be present at a Special Meeting.

Each Member must have at least one week's notice of a proposed Special Meeting.

Notice may be given in the form of email or voice-mail messages, and postings on the Club's web page.

Article 7: Elections

The Executive Officers of the Club must be elected annually at a Special Meeting on or before the day of the last race of the Fall season, and not later than October 31, every year.

An Executive Officer's term of office commences one week following his or her election and expires one week following the election of his or her successor to the position.

The Club may hold a bi-election of an Executive Officer at a General or Special Meeting any time in the event that a position is vacant for any reason.

Article 8: Amendment

The Club's Constitution may only be amended by a minimum two-thirds majority vote at a Special Meeting. Notice of any proposed changes to the Club's Constitution must be given to the Members at least one meeting and at least 7 days before a vote is to be taken.

Submitted by: David Wright